Building Coordinator Roles and Responsibilities

What is Zone Crew?

According to the Clery Act and Cal/OSHA standard Title 8, Section 3220 every college and university is mandated to have a campus evacuation plan, department emergency action plans, identified assembly areas, and other emergency procedures. These regulations also require that faculty, staff, and students know what to do and where to go in the event of a campus emergency.

The UCI Zone Crew is comprised of building facility managers and volunteers across campus that will help facilitate building evacuations in an emergency. The campus is divided into 29 zones, each with designated Zone Captains or Building Coordinators. Zone Captains oversee each zone and work closely with our designated Building Coordinators to assist them.

Campus Zones:

Reporting Structure:

  • Reports to: Zone Captain
    3 tier roles and responsibilities

Responsibilities before an Emergency:

  • Annual time commitment: 2 Hours
  • Know your roles and responsibilities as Building Coordinator and be familiar with UCI emergency response procedures
  • Stay in contact with Zone Captain
  • Keep your building plans updated
  • Keep emergency preparedness on the agenda and coordinate trainings with your Zone Captain, the people in your building and in your department
  • Assist Zone Captain with and participate in training and exercises/drills for your Zone
  • Be familiar with your Zone Crew colleagues (including from other buildings in your Zone)
  • Prepare a personal emergency kit and make a family emergency plan for you and your family
  • Attend the Annual Zone Crew & CERT Meeting
  • Register your cell phone to receive zotALERT text messages

During an emergency or drill:

  • If possible, monitor and assist with building evacuations to an assembly area
  • If possible, communicate any known injuries or individuals needing assistance to first responders
  • Establish contact with Zone Captain
  • At the assembly area, with department supervisors and/or managers, initiate a head count of all evacuees
  • Once you receive the all-clear from the first responders (police or fire personnel/OCFA), inform staff, faculty or students and assist in re-entry into buildings
    • If Police/Fire personnel are not on site, call Dispatch x5223 and ask if it’s “all clear”

After the incident:

  • Participate in debriefing and development of lessons learned